Submissions

Submissions tracks FormPDF PRO records that are linked to ConcreteCMS Express entries. Use this section to find submitted form data, review generated PDFs for each rule execution, copy secure download links, inspect activity, and manually regenerate PDFs for a submission.

Submissions are read-only dashboard records. You can view them, download generated files, copy secure links, and rerun PDF generation, but you cannot delete submissions from this panel.

Browse Submissions

Use this flow to move from a form-level submissions list to a specific submission detail view.

  1. Open Dashboard > FormPDF PRO > Submissions.
  2. Review the form handle list. Each row shows the raw form handle, not a human-readable form name.
  3. Click View entries for the form you want to inspect.
  4. Review the entries list for that form.
  5. Click View details for the entry you want to inspect.

After success, the submission detail page opens for the selected record.

Note: If the Submissions page is empty, no submissions have triggered a PDF rule yet. Submit the related Express form first, then return to this page.

If a form has no entries, the entries list shows No entries found.

Submission Detail View

Use the detail view to inspect one submission, its generated PDFs, and the rule execution history for that submission.

The top context bar shows:

  • Form handle: the Express form handle associated with the submission.
  • Internal ID: the stored Express entry reference.
  • Submitted at: the submission date and time.
  • Status: the current FormPDF PRO submission status.

The detail page is organised into tabs:

Overview

The Overview tab groups execution activity by rule. Each rule card shows the latest known result for that rule and includes a Run Again button when regeneration is available.

Use Run Again to regenerate a PDF for the selected rule and submission. See Regenerate PDF.

The Overview tab also includes Submission Data. This section shows the submitted field values in a readable format. Click Toggle Raw JSON to open the raw submission payload when you need to inspect the stored data structure.

Generated Files

The Generated Files tab lists PDF files referenced by successful execution logs for this submission.

Each file entry includes:

Note: Generated files appear here when the rule's delivery configuration stores a file reference, typically through File Storage. Rules that only send email attachments or do not store files may not add a permanent file reference to this tab.

The list includes file references from successful logs for this submission. A rule can show more than one file after repeated manual runs or regeneration.

Activity Log

The Activity Log tab lists execution activity for the submission. Use it to see when rules ran and whether the latest execution succeeded or failed.

For deeper debugging, open Dashboard > FormPDF PRO > Execution Logs. See Execution Logs.

Regenerate PDF

Use this flow to rerun a rule for an existing submission from the submission detail page.

Warning: Before using Run Again, confirm that the rule and its template still exist. If either was removed, ask your developer to restore or repair the rule before rerunning PDF generation.

  1. Open Dashboard > FormPDF PRO > Submissions.
  2. Click View entries for the relevant form handle.
  3. Click View details for the target submission.
  4. In the Overview tab, locate the rule result you want to rerun.
  5. Click Run Again.
  6. FormPDF PRO submits a secured regeneration request.
  7. The rule is re-executed for the same submission with idempotency bypassed.
  8. The page refreshes back to the submission detail view with a success or error message.

After success, a new execution log is created. If the rule stores a file reference, the Generated Files tab shows the generated PDF.

Note: File replacement behaviour can depend on ConcreteCMS file import and filename handling. After a successful regeneration, review the Generated Files tab and Execution Logs to confirm whether a new file entry or a new version was created.

Failure states:

  • If the submission or rule is invalid, the page returns with an error message.
  • If the underlying Express entry no longer exists, the page returns with an error message.
  • If the template attached to the rule has been deleted, do not use Run Again until your developer has restored or repaired the rule.
  • If PDF rendering or delivery fails, the failure is logged and the detail page shows an error message.

Read-Only Behaviour

The Submissions panel is for review and reruns, not cleanup.

  • You cannot delete submissions from this panel.
  • You cannot edit submitted form data from this panel.
  • You can download generated PDFs, copy secure links, inspect activity, and run Run Again for a rule result.

Use the original Express form tools and site data management workflows for changes to the underlying submission data.